If you're emailing your letter, make sure your document will open properly as an attachment and that your computer system is virus-free.
Your return address should appear in the top right hand corner, without your name. As a general rule, you should avoid abbreviations in the addresses of your cover letters, although abbreviating the state is common in all business correspondence. The date should appear two lines beneath your return address on the right hand side of the page. Write out the date; do not use the abbreviated format. Example: February11, 2008.
Always try to find the name and proper title of the addressee before you send out a cover letter. Two lines beneath the date on the left margin of the letter, list the full name of the addressee preceded by Mr. or Ms. (Do not use Miss or Mrs., even if you happen to know the marital status of the addressee). On the next line, list the individual's formal title; on the subsequent line, list the name of the company. This is followed by the company's address, which generally takes two lines. The salutation should be typed two lines beneath the company's address. It should begin with "Dear Mr." or "Dear Ms. You should never use "To whom it may concern"
Request an interview or follow up call in your closing paragraph. This gives the impression that you are eager and ready. Truth be told sometimes you have to follow up yourself and call the employer to check the status. However be patient. ..At least give them a week to follow up.
Use a professional ending such as "Respectfully yours", or "Sincerely". Don't forget to sign your name; preferably black ink. Nothing looks worse than a letter with a big white space where the signature is supposed to be. Emailed cover letters are exempt to this.
Do not use the same cover letter for every job that you are applying for. Tailor your cover letter to that particular company.
Most important: PROOFREAD! PROOFREAD! PROOFREAD! Use spell check and if available have someone else look over it. Nothing is better than two pair of eyes. Misspelled words will definitely send your resume to the bottom of the pile and possibly overlooked!
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Written by Tressa Manns
I am a freelance writer and working the 9-5 as a Human Resources Supervisor. My goal is to utilize all my skills in acting,writing,promoting and marketing. - Full profile
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